Data Protection Notice

Description of the platform for the European Conference of Presidents of Parliament

The purpose of the electronic platform (hereafter “platform”) is to facilitate the organisation of the European Conference of Presidents of Parliament which will take place in Athens on 21-22 October 2021.

The platform is operated by the Hellenic Parliament and has been designed to enable the “contact persons” of each of the 27 delegations to register their participants in an easy and safe manner.

The Controller of the data processed via the platform is the Hellenic Parliament, which you can contact via the Platform or at the following address: Parliament Mansion (Megaro Voulis), GR-10021, Athens, email: infopar@parliament.gr, call center: +30 210 3707000. tel.: +30 210 3733620 DPO: dpo@parliament.gr).

Personal Data which are processed

In order to access the platform, the contact persons provide their name, e-mail, country, chamber and organization and are sent a password by e-mail which can later be changed by them. Upon accessing the platform the registration forms will appear for the secure registration of the participants of their delegations.

The following data of the participants are registered: name, surname, title, country, assembly, function, e-mail, any persons other than the delegates accompanying the participants in a personal capacity as well as arrival, accommodation and departure details, social events which will be attended, the contact person of their parliament, any special requirements and finally the details of any interpreters and security officers accompanying the delegates.

Legal basis

The above processing is necessary for the organisation of the European Conference of Presidents of Parliament which will be carried out in the public interest and fundamental democratic principles (article 6.1.e GDPR & article 5 Act 4624/2019).

Data transfer

Personal data will only be processed by the Hellenic Parliament and will not be transferred to any third parties. The Hellenic Parliament may transfer data only to other Parliaments and only to the extent absolutely necessary for the purposes of the European Conference of Presidents of Parliament

Data storage period

The data will be stored for as long as necessary for the organisation of the European Conference of Presidents of Parliament, unless another valid legal basis for storage thereof applies (e.g. interparliamentary cooperation).

Rights

Contact persons and/or the participants have the right to request from the Hellenic Parliament, access to and rectification or erasure of their personal data or restriction of processing, as well as to lodge a complaint with the Hellenic Data Protection Authority (www.dpa.gr, Kifissias Av. 1-3, 11523 Αmbelokipi, tel.: 2106475600) and/or any other competent body.